AIP Foundation
AIP Foundation is a non-profit organization dedicated to saving lives on the roads and increasing access to safe, equitable, and sustainable mobility for all. We envision a world with zero road injuries and fatalities. Beyond empowering underserved road user communities, AIP Foundation tackles injustice related to youth engagement, workers’ rights, gender equality, and environmental issues. For further information, please visit www.aip-foundation.org
Who We Are
- 50 passionate humans making the world a better place
- An inclusive and women-led non-profit
- A blend of local and international employees implementing programs in Asia
We are looking for a qualified candidate to fill the following position at our office in Ho Chi Minh City, Vietnam.
COMMUNICATIONS SPECIALIST
|
Duty Station: |
Ho Chi Minh City, Vietnam |
|
Status: |
Full-time |
|
Application Due: |
15 November 2026 (Applications will be reviewed on a rolling basis) |
|
Starting Date: |
As soon as possible |
Position Profile
AIP Foundation is seeking a full-time Communications Specialist based in Ho Chi Minh City to lead the design and implementation of strategies to enhance the visibility, positioning, and impact of the organization’s programs and initiatives. This role will act as a master storyteller, translating complex program data, field realities, and advocacy efforts into compelling human-interest stories, multimedia content, and donor-facing assets that drive resource mobilization and public engagement.
The Communications Specialist will serve as a key communications focal point, working closely with the CEO and/or designated supervisor, internal teams, the Web & Graphic Designer, external consultants, designers, developers, vendors, and other relevant stakeholders. The role requires excellent English writing and editing skills, strong coordination capacity, attention to detail, and the ability to manage multiple priorities under time-sensitive deadlines.
The successful candidate will be expected to take initiative, coordinate effectively across teams, and help ensure that AIP Foundation’s communications materials are accurate, engaging, timely, and consistent with internal guidelines, brand standards, and donor/partner requirements.
Key Responsibilities
The responsibilities listed below are inclusive, but not exhaustive, of the role. It is reasonable to assume that additional tasks will be required, as and when necessary.
1. Content Creation & Storytelling
- Translate complex program activities, metrics and field reports into emotionally resonant case studies, success stories, and blog posts.
- Develop and publish high-quality materials, including monthly newsletters, press releases, news articles, brochures, videos, infographics and other communication materials.
- Develop and disseminate annual impact reports including conceptualization, copy writing, design, as well as internal and external coordination.
- Ensure communications materials follow internal guidelines, brand standards, and donor/partner requirements.
2. Digital Media & Website Management
- Manage organizational social media platforms (e.g., LinkedIn, X, Facebook, Instagram) by curating engaging text, photo, and video content.
- Manage, maintain and update the organizational website using SANITY.
- Monitor website content, structure, user experience, accessibility, SEO, and visual consistency.
- Coordinate with the external website maintenance agency on back-end, technical, content-related, or user-experience issues.
- Provide data on social media performance for reporting, as needed.
3. Media Relations & Public Positioning
- Support Country teams to build and maintain strong networks with local, national, and international journalists.
- Coordinate media inquiries, support interview preparation and journalist field visits.
- Write public speeches and create presentations for AIP Foundation leadership.
- Monitor public perception and media mentions, providing crisis communication and reputation management support when necessary.
- Ensure consistent use of AIP Foundation’s organizational branding, internally and externally.
4. Coordination, Systems, Ongoing Requests
- Manage and respond to internal communications requests in a timely and organized manner.
- Coordinate with departments to collect relevant information and ensure communications outputs reflect accurate program and organizational updates.
- Provide design guidance and feedback to the Web & Graphic Designer, external designers, consultants or relevant team members.
- Develop and maintain organized communications drive, resources, templates, visual assets, and internal guidance materials for efficient workflow.
- Support and/or lead ad hoc communications requests and special assignments as required.
Requirements: Qualifications, Experience & Skills
- Bachelor’s degree in Communications, Marketing, Public Relations, Journalism, International Development, or a related field.
- At least 2–3 years of relevant experience in communications, content development, media relations, digital communications, or a similar role.
- Excellent written and spoken English; native English speaker or equivalent English-language experience preferred.
- Strong writing, editing, and proofreading skills, with demonstrated ability to tailor communications for different audiences and purposes.
- Experience writing press releases, news articles, case studies, newsletters, social media content, website content, speeches, or similar communications products.
- Experience with website management, content management systems, social media platforms, and online publishing tools.
- Experience supporting digital campaigns, online fundraising, or online advocacy is an advantage.
- Experience with branding and the production of printed and online communications materials.
- Strong coordination, organization, and time-management skills, with the ability to work effectively under tight deadlines.
- Excellent interpersonal and communication skills, with the ability to work collaboratively across teams and with external consultants or service providers.
- Ability to analyse information, evaluate options, and work strategically while maintaining strong attention to detail.
- Familiarity with graphic design processes and tools is an advantage.
- Experience working with an NGO, international organization, or in road safety, public health, child health, sustainable mobility, or international development is a plus.
Application Requirements
Applications are due 15 November 2026. However, please note that applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.
Please submit your Cover Letter, CV, and three references with current email address and telephone number to: HR Unit at: [email protected]
Applications will be carefully vetted, including working history and background checks. Incomplete applications will not be considered.